As our #LocalDigital project
Bearing in mind that existing work programmes had not taken into account winning a #LocalDigital bid, we are all having to rapidly insert, with sharp elbows, an agile project into existing work commitments and diaries. So far this has been my biggest frustration – when you can’t see the diaries of colleagues in other authorities, you have to proceed with blinkers on, and it makes setting up meetings and calls a real headache.
However, diaries aside, we are starting to get our communications plans together! Our current iteration looks something like this:
- Weekly (or more often) video calls via Skype or Hangout.
- Day to day conversation – the LocalGovDigital Slack workspace – see the #opencommunity channel for general open discussion (membership limited to those with a gov.uk email address). We will use the direct message function for any more confidential conversations between project partners.
- Document store – this started on an informal Google Drive, but will shortly migrate to a formal Adur and Worthing G Suite Drive folder.
- Task management – we will work in the public domain using the #LocalDigital Trello board. [this is not active yet but will be in the New Year!]
- Retrospectives – we will attempt to open these up via a video call, once we are underway.
- This website will be the main place for finding up todate information, blogs, events and learning, with key updates and events also published via the Local Digital website.
- All project partners will share information via Twitter: Paul Brewer, Tom Dixon and Ben Unsworth.
I am sure things will evolve as we go along,
- Whilst local authorities have some good enterprise IT for working productively within organisations, barriers exist when trying to work collaboratively across organisations – particularly secure document sharing and diaries.
- In spite of local authorities now having some good IT, we are still finding independent tools are helpful to achieve ‘working in the open’
particularySlack and Trello.
- There are serious challenges finding the team resource at short notice to deliver a project in only 3 months (and the timing of the funding immediately prior to the Christmas holiday has not helped!)
I will be interested to see how other #LocalDigital projects have tackled their project communication.